emagazine Language Conference in the North 2026 (Macclesfield)

Getting to the Conference

• The Conference is being held at The King's School, Macclesfield.
• A site map with key locations referred to below can be downloaded here.
• Directions to the school are available here.
• Please enter at the west entrance (2) to the school grounds.

Minibuses and cars

• Please park in the Infant and Junior car park (3) – the first one you come to.

Coaches

• Coaches can park and stay in the coach layby directly in front of the main school building, at the top of the ‘boulevard’ (5). 
• Additional parking for coaches is available on some gravel by the Infant & Junior car park (in between 3 and 5).
  
• There is additional coach parking at Derby Fields (6). Please note that there is a separate road entrance to this area, further east along the main road towards Macclesfield.

Risk Assessment

We are unable to provide a risk assessment for your students, but are very happy to answer any questions you might have about the venue which would help you in completing your own risk assessment.

Arrangements on the Day

The Conference is being held at The King's School, Macclesfield.

A site map with key locations referred to below can be downloaded here.

Registration

• Registration will open at 9.30am. The Conference will begin at 10.20am – please make sure students are in their seats for10.15am.
• Please enter either at the main reception or through the doors to the refectory (right underneath the number 4 on the map).

Teachers Accompanying Students

• We expect all students to be accompanied by a teacher. There should be a minimum of 1 teacher per 20 students.
• We request that teachers meet their students in advance and register as a group.
• Once registered, please wait to be seated by a member of the EMC team.
• Teachers are responsible for ensuring that their own students maintain acceptable standards of behaviour in the auditorium and around the school.

Lunch and Refreshments

There is space for students to eat lunch in the refectory.

Prices

• The fee is £22.50 per student, with one free teacher place as follows: 1-9 students = 1 free teacher place; 10-19 students = 2 free teacher places and so on.
• You will be automatically allocated the correct number of teacher places and will need to provide details for each teacher attending. (You can change the teachers attending, if necessary, when you tell us final numbers on Friday 6th February.)
• For additional teachers, or teachers attending without students, for their own interest or CPD, the charge is £50 each.

Booking the conference – important information

• Before booking, please see our updated cancellation policy.
• We are unable to take provisional bookings or reserve places. Conference places will be allocated on a first come first served basis.
• To book this conference you must be signed into a UK Educator Admin (purchasing) or UK Trust/Academy – Head Office (purchasing). Trust/MAT head offices: please see 'Special information for Trusts' below.
• Bookings can only be made online. It is no longer possible to pay in full for conference places by debit or credit card via the website at the time of booking.
• Overseas schools and individuals interested in attending the conference, please email us.

How to book

• Sign in to a UK Educator Admin (purchasing) or UK Trust/Academy – Head Office (purchasing) account.
• Add the number of student places you need. Free teacher places will be allocated automatically. There is a limit of 60 places per organisation.
• Confirm you have read and agree to the updated terms & conditions.
• Add the names and contact details of the teachers attending – if you don't know these details yet, just copy/paste the details of the lead teacher.
• Checkout within 24 minutes. Otherwise the booking will expire and you will have to begin the process again.
• Click submit and then Go to basket.
• 'Places exceeded' message? Reasons for this message are:
  • You are trying to order more than 60 places (including free teacher places)
  • Due to the number of places in other customers’ baskets, there are currently insufficient places available to fulfil this order. Try again later.
• Checkout. 
• Once you have booked your place, you will see a screen indicating your order has been successful. Please make a note of your order number.
• The person making the booking and all the teachers attending will also receive an automatic acknowledgement of your booking.
• A non-refundable deposit invoice of 20% of the booking value will be emailed to you within 24 hours of booking. It must be paid by debit or credit card within 7 days of receipt. Failure to pay this invoice will result in the cancellation of the booking.
• Please do not make final travel arrangements until you have paid your deposit invoice.

Special information For Trusts

• Are you a Trust finance officer looking to book conference places for more than one of your schools?
• Please note: the limit of 60 places per organisation applies to the organisation booking the places. 
• If you require more than 60 places in total, you will need to do one of the following.

Option 1 (recommended)

Finance officers or heads of English register a UK Educator Admin (purchasing) account to the school and place the order. At billing they will have the option to enter the name and email address of the finance officer at the Trust. The address on the invoice will be that of the school. 

Option 2

Finance officers at the Trust head office register separate UK Educator Admin (purchasing) accounts to each school requiring places. They place each order when logged into the individual school account. A different email will be required for each registration.

Deposit

• A 20% non-refundable deposit will be applied to all places booked. If you cancel a place you will lose the 20% deposit paid. You will not be able to use the 20% deposit paid on cancelled places towards the final invoice.
• You will receive a non-refundable deposit invoice of 20% of the booking value, to be paid by credit card within 7 days of receipt. The payment can ONLY be paid via the Stripe link sent with the deposit invoice, not by making a payment directly via our website. Failure to pay this invoice will result in the cancellation of the booking.
• The balance invoice will be sent after the deadline for confirming final numbers (approximately 14 days before the conference takes place).

Cancellations and Amendments

• The 20% deposit on places booked is non-refundable. Please note: you will not be able to use the 20% deposit paid on cancelled places towards the final invoice.
• You can make amendments to your booking until the final numbers deadline – 5pm on Friday 6th February. You will lose the 20% deposit paid on places cancelled by this deadline.
• You will be invoiced for the balance of the total fee (80%) on confirmed places. Please note: you will not be able to use the 20% deposit paid on cancelled places towards this final invoice.
• After this date you will be charged 100% of the ticket price, regardless of the numbers of students you bring to the conference.
• We will email on Monday 1st February to remind you to confirm your final number.
• The invoice for the balance of your conference booking will be sent on 9th February. It will come from [email protected] Further correspondence related to payment will come from [email protected]

Please note: We will be unable to make refunds in the case of weather, transport difficulties or circumstances beyond our control. Should EMC need to cancel the conference, a full refund will be on offer. (However, personal arrangements including travel, accommodation or hospitality relating to the conference which have been arranged by you or your institution are at your own risk and not refundable by us.) 

Waiting list

• We are no longer operating a waiting list for student conferences.
• If places become available, we will re-open the bookings on the website. We will publicise this via social media and our general mailing list.